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Acceptable Use of Melbourne Bioinformatics facilities

Chief Investigators (CIs) must endeavour to request physical resources that reasonably reflect the needs of their team.

CIs must acknowledge that they and project team members will abide by the acceptable use policy for the Melbourne Bioinformatics resources. CIs and users nominated by them must agree to abide by the Information Infrastructure and Services Rules, as documented in Regulation 8.3.R2 of The University of Melbourne's Statutes & Regulations.

In addition to the University of Melbourne policy, the following must be observed:

  • All account holders must use suitable secure credentials to access the Melbourne Bioinformatics resources and must never share those credentials in any way. Specifically:
  • Never disclose your password or share it with anyone, including fellow project members or Melbourne Bioinformatics staff.
  • If you use SSH key authentication, always protect your SSH private key with a suitably long passphrase (a sentence may be easier to remember). Never disclose or share it.
  • Account holders whose circumstances change in a way that may affect their entitlement to use the resources or whose contact details change must inform Melbourne Bioinformatics (please advise via the Help Tracking System).
  • Project Leaders must provide appropriate reports on activities related to Melbourne Bioinformatics when requested.
  • Users of these resources must abide by the software licenses for all the applications they use, no matter how obtained.
  • Users of the resources must hold Melbourne Bioinformatics blameless in the event that data is lost or access by an authorised person or the facility is unavailable or operating incorrectly.

University of Melbourne's Privacy Policy

Users must not share login accounts or let others know their passwords for Melbourne Bioinformatics resources access.

CIs must accept the responsibility for the acceptable use of the Melbourne Bioinformatics resources by team members.

Intellectual Property

There will be no impact on the intellectual property rights of researchers in their normal use of Melbourne Bioinformatics resources. Users requiring special support that might involve intellectual property will need to enter into an agreement for this support. This is dependent on the nature of the project undertaken and who is involved.

Data retention

While Melbourne Bioinformatics will make every effort to keep your data safe and secure, it cannot guarantee to do so. The following policies apply to data retention:

  • CIs must implement a backup plan that keeps important data safe.
  • Files that are accidentally deleted may be recovered from tape but depending on circumstances, this is not always possible.
  • If a project does not continue to receive grants of quota or that quota is unused for some time, files belonging to project members (especially large files or lots of small files) need to be removed from the system.
  • Melbourne Bioinformatics provides its active users with a substantial but not unlimited quantity of high speed storage space. From time to time Melbourne Bioinformatics may contact you requesting you remove unnecessary files or suggesting alternative storage arrangements.

Use of Resources

Melbourne Bioinformatics will notify applicants of the outcome of their resource applications via email.

Users need to be aware that information about the level of activity of their account on the system may be observable by other users and that Melbourne Bioinformatics staff may monitor the contents of job scripts.

CPU hours will be allocated according to a fairshare system.

Approval from Host Institution

CIs must obtain approval from an authorised delegate of their host institution to indicate that resources are available at the institution to support the application.


Successful applicants are required to provide annual reports on research progress and outcomes.


Melbourne Bioinformatics Facility

CIs are required to ensure that Melbourne Bioinformatics is acknowledged in publications relating to the use of the Facility. The appropriate form of acknowledgement is determined by the level of contribution to the published work.

  1. If significant input of staff expertise has been provided authorship acknowledgement is expected with accompanying institution information:

    Melbourne Bioinformatics, The University of Melbourne, 700 Swanston St Carlton, VIC 3053, Australia.

  2. If Melbourne Bioinformatics resources are used:

    This research was supported by Melbourne Bioinformatics at the University of Melbourne, grant number [insert project ID, e.g. VR1234].

  3. If Melbourne Bioinformatics staff have contributed to research outcomes:

    This research was supported by Melbourne Bioinformatics at the University of Melbourne, Australia.

If you are unsure of the level of acknowledgement to use, please contact the Communications team.


While reasonable effort will be made to fully support projects granted allocations, as a result of scheduling, networking and other capacity issues, Melbourne Bioinformatics cannot guarantee that the allocations can be fully utilised.